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Parish Council Minutes

July 2009

Thursday 2nd July 2009

Present: - Cllr. Quimby – Chair, Cllr. Colver -Vice Chair & Cllr. Jeffrey
Mr Pott, Mrs Bee, Revd. Polashek, Mrs Davies and Mr Dunkelman.

Apologies: - Cllr. Morris, Cllr. P. Hemmerdinger & Cllr. M. Hemmerdinger

2963    Minutes

Minutes of the Parish Council meeting held 7th May 2009 were read and endorsed.

2964    Public Question Time

Reverend Polashek informed the meeting the Parochial Church Council would organise the repairs to the churchyard wall without prejudice and precedent.  The Parish Council agreed with the proposal as it was believed to be the responsibility of the Parochial Church Council.
The Rev’d Polashek requested the outstanding matter of the churchyard mowing be resolved.  Cllr. Quimby read a letter received from the Parochial Church Council requesting the outstanding 2008 invoice be paid and to agree to a fixed figure of £550 for 2009 and £600 for years 2010 and 2011.  The Parish Council agreed to the proposal even though the outstanding petrol charges query had not been answered by the P.C.C.

2965    Declarations of Amendment to the Register of Interests - None.

2966    Declaration of Interest to Items on Agenda – None.

2967    Decisions Taken Under Delegated Powers

Following a site visit the Parish Council had no objections to Planning Consultation 09/00388/FUL – 14 Rectory Lane – two storey rear ext., single storey side ext. & alterations to side conservatory

09/00510/FUL – 28 Black Horse Hill – change of use for keeping & grazing horses, erection of stable block & formation of a concrete yard – no objections 

Invoices paid: -  Coalville Times Ltd – Clerk vacancy - £197.23 & DG Business Machines Ltd – Printing school children’s posters - £50.10  Noted.

2968    Police / Neighbourhood Watch Matters

Cllr. Colver reported sheds had been broken into and garden statues had been stolen in and around Coalville.
2969    Planning Consultations

09/00565/FUL – The Mill House, 122 Snarestone Lane – two storey side & rear extension – no objections and request that building materials be in keeping with surrounds.

09/00548/FUL – 8 Rectory Lane – erection of two dwelling houses – the Parish Council objected on the grounds of the proposal fell beyond the limit of village development, problem of increased traffic on to an already dangerous road / junction and public footpath already made inaccessible by owners.
2970    Planning Decision Notices

09/00274/FUL – Church View, 2 Rectory Lane – erection of single storey front ext. with porch & conversion of part of single garage into living space – granted

09/00259/FUL – 11 Bowleys Lane – erection of single storey front ext. to form additional kitchen area & entrance lobby – granted

09/00234/FUL – 28 St Michaels Drive – erection of single storey rear ext. - granted

14 Rectory Lane – two storey rear ext., single storey side ext. & alterations to side conservatory - granted


2971    Approval Of Budget And Financial Statements

1st April 09 to 18th May 09
1st April 09 to 18th June 09

The clerk informed the meeting the excess payment from the insurance company with regard to the bus shelter was still being chased.

2972    Accounts For Payment

Karen Stirk – Clerk's Payment – 1st to 31st May 09 - £305.24
Karen Stirk – Clerk's Payment – 1st to 30th June 09 - £305.24
Karen Stirk – Expenses for April 09 - £30.48 (incl. ink cartridge)
Karen Stirk – Expenses for May 09 – £14.70
Karen Stirk – Reimbursement for school children’s book token prizes - £60
Leicestershire County Neighbourhood Watch Association – Donation - £50 (agreed May meeting)
AJR Bookkeeping Services – Internal Audit - £50
J A Robinson – Grnd Maint cut 4 - £60
John Quimby – Reimbursement allotment plumbing supplies - £68.90
Parochial Church Council – 2008 Churchyard grass cutting - £555.13

All cheques agreed and signed.

2973    Allotment Matters

Cllr. Colver reported he was close to completing his search of the old minute books for the allotment field rent agreement.  Cllr. Quimby informed the meeting that the plumbing supplies had been purchased for the water pipe extension and the work would be carried out shortly.
Mrs Davies reported a large hole in the ground near the top tap.  Cllr Quimby said it would be filled when carrying out the plumbing work.  Mrs Davies informed the meeting that four allotment plots had not been cultivated and the weeds were now head height.  The Parish Councillors agreed to send letters to the four allotment holders informing them the plots had to be tidied as the problem was impacting on neighbouring plots. 

It was agreed to discuss altering the tenants’ agreement for the next year at the August meeting.  Mrs Davies complained about the access track becoming overgrown again, it was agreed to employ Mr Denson to spray off the weeds.  Cllr. Colver reported he would undertake the treatment of the wasp nest by the allotment gates.  Mrs Davies suggested an allotment society be formed, the Parish Councillors agreed to send letters to the allotment holders to find out if there was any interest.

2974    Footpaths & Hedgerows & Street Matters

It was agreed to remove the kissing gates at the Moat House public footpath entrance and replace with the ordinary gate sited further along the path, to enable pushchair access.  Jon Dunkelman was in agreement to the proposal.

The damaged Didcott Way fencing was to be repaired by Cllr. Quimby in the near future. 

It was agreed to renovate the parish notice board by the church and move it to a site close to the Post Office.

The clerk was asked to write a thank you letter to Leicestershire County Council for the neat cutting and strimming of the grass areas and verges in and around the village. 

The clerk was asked to continue to chase N.W.L.D.C. for litter bins to be sited at either end of the Church Street/Top Street public footpath.
The clerk handed over the dog fouling posters, designed by the school children, to be put up in and around the village. The clerk had two quotations for felling the Garton Close dead tree, the Parish Councillors gave the go ahead to get the work carried out.

The clerk was requested to write to the owner of 14 Rectory Lane to find out if they still needed to continue the arrangement of using Parish Council land for access to their garage.
2975    Recreation Ground Matters

The clerk informed the meeting that no decision had been made about the grant application for funds to pay for land drains.  The clerk was asked to obtain an update.

The clerk was requested to obtain quotations for the installation of a toddler swing and safety surface for the children’s play area.

2976    Outside Bodies Representatives Review

The Parish Councillors confirmed the outside bodies’ representatives.

2977    Missing Minute Book

Following a request in the Parish News Line for the missing minute book, the clerk informed the meeting that there had been no responses.

2978    Parish Clerk Vacancy

It was agreed to interview four applicants for the above post on Tuesday 28th July at the Online Centre.

2979    Letter received from Chilcote Parish Meeting Chairman

The Chairman read out a letter received from the above about the proposal by an energy company to erect wind turbines on land between Chilcote, Little Wigston and No Mans Heath.  The Parish Councillors requested the clerk write to the Chilcote Parish Meeting Chairman asking to be kept informed of the energy company’s intentions.  Mr Pott asked the clerk for a copy of the letter.

2980    Urgent Items

Footpath Access at 8 Rectory Lane.
It was agreed to contact the Leicestershire County Council’s footpath officer about the owner of 8 Rectory Lane denying access to the public footpath and to report the finger post opposite was not clear to visitors to the area.

Planning Consultation 09/00609/FUL – 7 Black Horse Hill – removal of existing garage & erection of single storey side ext.

The Parish Councillors had no objections to the proposal.

K. Stirk (Clerk to the Parish Council) 

5th July 2009

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