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Annual Parish Council Minutes

May 2002

Minutes of the Annual Meeting of Appleby Magna Parish Council held at the Church Hall on Thursday 2nd May 2002


Mr. K. J. Colver, Mr. J. Lewis, Miss. S. T. Liff, Mr. J. Quimby (in the Chair) and Mr. H. D. Saunders.

1389. Election of Chairman

It was proposed by Mr. Saunders seconded and carried that Mr. J. Quimby be elected Chairman of the Parish Council for the coming year.

1390 Election of Vice Chairman 

It was proposed by Mr. Saunders seconded and carried that Mr. K. J. Colver be elected Vice Chairman of the Parish Council for the coming year.

1391. Minutes

The minutes of the meeting held on 7th March 2001 were taken as read, confirmed and signed.

Mr. Saunders informed members that at the Community Consultation Seminar held by the Leicestershire Rural Partnership (minute 1373) it had been confirmed that the new Parish Council Code of Conduct did not appear to cause any foreseeable problems for the Partnership.  

The Clerk informed the meeting that, following further consultation with members, the proposed meeting (minute 1374) had not been called.

That in connection with minute 1379 the District Council had confirmed that it was necessary to consider the confirmation or otherwise of the Article 4 Direction within six months as this was required under the provisions of Article4(2) of the Town and Country Planning (General Permitted Development Order) 1995.

1392. Urgent Items

The Chairman agreed to take an item on the provision of a skate board area on the Recreation Ground as an urgent item of business.

1393.  Question Time

No questions were put to the Council.

1394. Declarations of Pecuniary and Non-Pecuniary Interests  

No such declarations were made.

1395. Decisions taken under delegated powers

The Clerk, in consultation with the Chairman, had :-

Entered the Best Kept Village Competition 2002 (100754)

Ordered a copy of ‘A Practitioners Guide’(100753)

Submitted objections in respect of planning application 02/00380 – Conversion of barn to dwelling, Rectory Lane

Made no objection to planning applications:-

1396 Dates of Future Meetings

It was agreed that Parish Council meetings be held at 7.00 p.m. in the Church Hall on Thursday 6th June 2002, Thursday 1st August 2002, Thursday 5th September 2002, Thursday 3rd October 2002, Thursday 7th November 2002, Thursday, 5th December 2002, Thursday 6th February 2003, Thursday 6th March 2003, Thursday 3rd April 2003.(Annual Parish Meeting). 

In consideration of the possibility that District and Parish elections may be held on either 1st or 8th May 2003 it was resolved that the 2003 Annual Parish Council meeting be held in the meeting room of Appleby Online on Thursday 8th May.

1397. Adoption of the Parish Council Code of Conduct and Registration of Parish Councillors’ Interests

Resolved that the Parish Council adopt the Parish Council Code of Conduct as set out in Statutory Instrument 2001 No. 3576 Local Government England, The Parish Councils (Model Code of Conduct) Order 2001.

3 members voted for the resolution and two abstained.

Members were reminded to complete and return the new Declarations of Acceptance of Office forms at the end of the meeting and to complete and return their Register of Members Interest forms within the statutory timescale.

1398.  Appointment of a new Clerk to the Parish Council

The Chairman informed members that he had received a letter of resignation from the present Clerk to the Parish Council.

It was agreed that the vacancy be advertised in the Ashby/Coalville Times, the Measham Messenger and the Parish Newsline at a salary in accordance with the recommendations of National Association of Local Councils.

1399.  Appointment of an Internal Auditor

It was agreed that Mrs. Lin Smith of 4 Garton Close be invited to undertake the duties of the Internal Auditor for the audit of the 2001/2002 accounts for a fee of £50.  

1400. Review of Appointments of Outside Bodies

That no alterations be made to the list of persons representing the Council on outside bodies.

1401 Police Matters

Police Report

PC Claire Horsley reported on recent crimes in the beat area, mostly theft and break ins.  She informed the meeting that at present only one farmer had responded to the request to establish a ‘Farm Watch’ scheme in the area and referred to the ‘Forecourt Watch’ set up on the A42.  She asked for co-operation on the possible setting up of a youth club in the village and ideas on recruiting suitable persons.  She had not received any response following an appeal in Parish Newsline where the public had been reminded that funds were available to assist is such a project.

Mr. Colver referred to his concern that the Police had taken 90 minutes to respond to a call reporting suspicious behaviour in fields behind the Church Hall.  PC Horsley responded that officers had responded as quickly as possible considering other matters which they had been involved in at that time.

Policing Roadshow

Members were informed of a policing roadshow to be held in the Royal Hotel, Ashby de la Zouch on Thursday 23rd May from 4.00p.m. to 8.00 p.m.

1402. Accounts and Audit Course

The Clerk agreed to attend a ‘Accounts and Audit’ course to be held at Leicester on 28th May at a cost of £10.  (100762)

1403. Budget and Financial Statements 

That the information contained in the budget and financial statements from 1st April 2001 to 31st March 2002, be noted.

  1404. Accounts for payment

Agreed that the following accounts be paid:-


Cornhill Insurance



National Association of Parish and Local Councils - Subscription



Leicestershire and Rutland Playing Fields Association - Subscription



David Musson Fencing – Recreation Ground fencing



J. A. Robinson – Grounds Maintenance



E. Jeffrey - salary April, May and June 2002



E. Jeffrey – Petty Cash 02/02/02 – 02/05/02


 1405. Use of Footway Stencils

The Clerk reported that the Divisional Surveyor is willing to see a scheme for footway stencilling in the village but wished to confirm any legend or symbol.

It was agreed that subject to the Divisional Surveyors approval of suitable dog fouling stencils for use in Top Street, Hall Yards, Church Street and Didcott Way, 3 dog stencils be ordered from JaCee Print and Promotions.

1406. Footpath Q22

 That the Divisional Surveyor be informed that the Parish Council requests that a fingerpost be installed at the junction of footpath Q22 and Snarestone Road.  The Parish Council appreciates that this particular footpath only leads to Lower Rectory Farm but is concerned that if no finger post is erected then the footpath could be lost.  There is already a danger of losing footpaths over the fields to Norton Juxta. 

1407. Archaeological Warden

Members noted that Mr. Gerald Box had resigned from his post of Archaeological Warden and that following an appeal in Parish Newsline there had been no response for a successor for this post.

1408. Urgent Items

In consideration of complaints received from the police and members of the public the Chairman agreed to take as urgent an item on the provision of a skate board facility in the Recreation Ground.

1409. Skate Board Facilities

The Chairman informed members that the Council had received complaints from the police and members of the public that young persons were creating a nuisance and causing damage to kerbstones on Didcott Way by using the road as a makeshift skate board facility and of a request that the Parish Council consider providing a permanent facility on the Recreation Ground.

He reported that together with the Clerk he had met a representative of Wicksteed Leisure at the Recreation Ground and had concluded that in consideration of the present uses made of the Recreation Ground i.e.; cricket, football and the hard surface area, there was no other part of the area large enough to accommodate even the smallest of skate boarding facilities.

The Chairman said that Mr. Massie had been approached with a view to extending the Recreation Ground into the adjacent field.  Mr. Massie had not dismissed the idea out of hand.  It was agreed that the matter be referred to the Sport and Recreation Club and that the District Valuer be requested to advise the Parish Council on any possible purchase price and procedure.


 7.00 p.m. – 9.05 p.m.

2nd May 2002 

Mrs. E. Jeffrey

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