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Parish Council Minutes

May 2013

Thursday 2nd May 2013, 7.30pm, Sir John Moore Community Building Appleby Magna

Present: -        Cllrs P Hemmerdinger (Chair), P Smith, G Pott, R Butler, Lindsay Swinfield Clerk, one member of the public

1345    The Clerk opened the meeting with nominations to elect a Chairman for the Parish Council – Cllr Butler nominated Cllr P Hemmerdinger remain as Chairman, seconded by Cllr Smith – it was RESOLVED, unanimous to elect Cllr P Hemmerdinger as Chairman of Appleby Magna Parish  Council.  Cllr P Hemmerdinger signed the Declaration of Acceptance of Office, counter-signed by the Clerk.

Open forum for members of the public and press

HS2 - will there be a public consultation in Ashby in the near future?  Yes there will, look for posters etc.

Some village kissing gates and footpaths are in poor repair – the ones mentioned are the responsibility of the landowner.  The Parish Council ones (Recreation ground and Allotment site) will be looked at and reported to LCC’s footpath officer.

1346    Apologies – Cllr Wildgoose, Cllr M Hemmerdinger - (apologies accepted)

1347    Declarations of Interest both personal & prejudicial to Items on Agenda – Nil

1348    Cllr P Hemmerdinger invited nominations for Vice Chairman of Appleby Magna Parish Council – Cllr P Hemmerdinger nominated Cllr Smith, seconded by Cllr Pott, it was RESOLVED, unanimous.        

1349    Minutes of the Parish Council meeting held 4th April 2013 were endorsed and signed. 
1350    Members reviewed delegation arrangements to committees and the following were unanimously agreed:

Existing committees – as above.

1351    Cllrs unanimously agreed that Cllr P Hemmerdinger continues to report back as the Vice Chairman of the Trustees of the Sir John Moore Foundation.

1352    Members agreed to appoint Mr Ian Fraser as Internal Auditor for the Parish Council.

1353    Members set the date of 3rd April 2014 for the Annual Parish Meeting.

1354    Members had reviewed adopted Standing Orders and Financial Regulations and with the following addition, formally adopted the revised Financial Regulations to incorporate online banking – only those individuals or company’s approved at a Parish Council meeting to be paid via the online banking system (not using a cheque), and to add that the new Government directive for payment is 10 days – RESOLVED, unanimous.

1355    Members had reviewed the Parish Risk Assessment, and RESOLVED unanimously to accept this with one addendum – online banking, only suppliers approved and minuted by full council to be   added to online banking.

1356    Members had reviewed the Council’s Asset Register, and RESOLVED unanimously to accept this without alteration.

1357    Decisions made under delegated powers – nil.

1358    Police / Neighbourhood Watch Matters – nil reported at this meeting.
a.         Please ring 0116 2222222 or 101 or Crimestoppers 0800 555 111 to report suspicious behaviour or crimes.  Police Sergeant 531 Mark Watson,

1359    Planning Consultations
a.         13/00260/FUL, land adjacent to 10 Rectory Lane, erection of one detached dwelling (amended                                               scheme), no comment.
b.         13/00306/TCA, 2 Meadowbrook Court, height reduction of hedgerow (unprotected trees in Conservation area).  No  comment
c.         13/00256/FUL, 3 Top Street, demolition of outbuildings, erection of single storey side and two storey/single storey rear extensions & detached double garage/store, erection of stable block and erection of a pair of semi detached dwellings and four bay car port.  Comment – will be gated therefore visitors may park on the highway, already a congested area of road; ensure buildings are in keeping with the area.

1360    Planning Decision Notices - Nil

1361    Allotment Matters
a.         Cllr Smith reported that the first meeting of the year had taken place, with new committee members.                                Due to flooding problems some plots would be moved around, and a pond area developed.  A ditch may be left and the extra area within the allotment site would be grassed over and divided up into plots as required.  Funding will be sought for developments.

1362    Footpaths, Hedgerows & Street Matters
a.         Fly tipping along Dingle Lane – Cllr P Hemmerdinger to look into this.

1363    Stone Pit Close
a.         Mr Ian Hamilton had issued an update – he served notice (Section 12, Agricultural Holdings Act 1986) of a rent review.  Negotiation will take place on rent payable prior to 25 March 2014.  Also served notice for the requirement to enter into a written tenancy agreement under the AHA 1986.

1364    Correspondence       
a.         The Council had received a letter from Measham Medical Unit explaining that, following inspection by the Care Quality Commission which is an organisation that sets minimum standards for health care provision and regulates buildings and facilities – who stated that the Appleby surgery does not comply in any way shape or form; therefore the Measham team has no choice but to close down the Appleby surgery.  Members have now requested further information – if planning permission to extend the Measham site is not granted, would they consider using another building either in Appleby Magna or another local village.  Is the Clifton Campville surgery still in operation?

b.         NWLDC Core Strategy Development Plan document – the Core Strategy is the development plan document which sets out the strategy, vision, objectives and policies for the District up to 2031.  As a result of previous consultation the Council is proposing to make a number of changes to the Core Strategy.  The Council invites views on the proposed ‘significant’ changes.  Further information is   available via or at main reception, NWLDC offices, Coalville, Ashby Library, Measham Library and other local libraries.

1365    Approval of Financial Statements & Payments
a.         The payment list and bank reconciliation were reviewed and approved, RESOLVED, unanimous.
b.         Members had received a copy of the end of year bank reconciliation and associated documents, these were approved, RESOLVED, unanimous.  (Proposed by Cllr P Hemmerdinger, seconded by Cllr Butler).
c.         Members approved the annual financial report from the Internal Auditor, RESOLVED, unanimous.
d.         Members reviewed and approved the annual return, proposed by Cllr P Hemmerdinger, seconded   by Cllr Butler; signed by the Chairman and Clerk, RESOLVED, unanimous.
e.         The annual insurance quote had been received from the current inurers, Aon, other quotes had been received, but as they were higher, it was proposed by Cllr Butler, seconded by Cllr P    Hemmerdinger, RESOLVED unanimous to accept the Aon quote which is slightly less than the previous year.
f.          The final budget against actual figures had been reviewed and approved, RESOLVED unanimous.
g.         Members noted the Notice of appointment of date for the examination of electors rights for end of March 2013 has been posted on notice boards as per the legislation.
1366    Ideas for written piece – Parish News Line
a.         World War 1 – information required re any villagers involved who served in WW1 – the Parish   Council would like to mark the 100th anniversary of WW1 in 2014 with a memorial.
b.         Dog waste in the village – please pick up after your dog.

The meeting ended at 9.05 pm

Date of next meeting:  13th June 2013, 7.30pm, Parish Council Meeting @The Stables Community room, Sir John Moore School

 Lindsay Swinfield (Clerk to the Parish Council)

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